The Ultimate Guide to Planning Your Dream Wedding: Stay Organized and Stress-Free
Congratulations! You’re engaged and ready to embark on the magical journey of planning your dream wedding. While the process may seem daunting, fear not! With the right tools, tips, and a sprinkle of organization, you can navigate the planning process smoothly and enjoy every moment leading up to your big day. Let’s dive into the ultimate guide to planning your dream wedding while staying organized and stress-free.
Table of Contents:
Timeline: A Step-by-Step Guide to Wedding Planning
- 12-18 Months Before the Wedding
- Set Your Budget
- Plan Your Wedding Theme and Style
- Create Your Guest List
- Choose Your Wedding Date and Venue
- Find and Book Your Vendors
- Start Your Wedding Registry
- Begin Wedding Dress Shopping
- 6-12 Months Before the Wedding
- Finalize Your Guest List and Send Save-the-Dates
- Choose Your Bridal Party
- Order Your Wedding Attire and Accessories
- Book Your Ceremony Musicians and Officiant
- Plan Your Wedding Decor and Florals
- Arrange Transportation and Accommodations
- Create Your Wedding Website
- 3-6 Months Before the Wedding
- Order Wedding invitations.
- Confirm Final Details with Vendors
- Finalize Menu and Cake Design
- Purchase Wedding Rings
- Research Honeymoon Destinations and Activities
- Attend Pre-Wedding Events
- Engagement Party
- Bridal Shower
- Bachelor and Bachelorette Parties
- Review Wedding Day Timeline
- 1-3 Months Before the Wedding
- Finalize Ceremony Script and Vows
- Apply for Marriage License
- Touch Base Again with Vendors
- Finalize Seating Arrangements and Escort Cards
- Purchase Gifts for Your Wedding Party and Parents
- Schedule Beauty Treatments and Hair/Makeup Trials
- Prepare Your Wedding Day Emergency Kit
- Finalize Seating Chart and Wedding Day Timeline
- 1 Week Before the Wedding
- Finalize Seating Chart and Wedding Day Timeline
- Pack your honeymoon Luggage
- Attend Rehearsal Dinner
- Prioritize Self-Care
- Practice Stress-Relief
- Wedding Day
- Enjoy Your Wedding Day
- Stay Present and Relaxed
- Capture Memories
- Celebrate and Dance the Night Away
- Savor
Helpful Links and Resources
12-18 Months Before the Wedding:
Set Your Budget:
Determine how much you can afford to spend on your wedding.
Allocate your wedding budget strategically and prioritize expenses based on your preferences and priorities.
Adjustments can be made to accommodate specific preferences or circumstances, but having a clear budget allocation will help you stay organized and make informed decisions throughout the planning process.
Budgeting Brilliance: Managing Finances with Ease
Budgeting is key to a stress-free wedding planning experience. Here’s how to manage your finances effectively:
- Establish a Budget: Determine your overall budget and allocate funds to different categories such as venue, catering, attire, and décor.
- Track Expenses: Keep track of all expenses using a spreadsheet or budgeting app to avoid overspending.
- Contingency Fund: Set aside a contingency fund for unexpected expenses or last-minute additions to your wedding budget.
Wedding Budget Allocation:
| Category | Percentage of Budget | Example Expenses |
| Venue | 20-25% | Ceremony and reception site rental fees |
| Catering | 20-25% | Food, beverages, cake, and service charges |
| Photography/Videography | 10-15% | Professional photography and videography services, albums, and prints |
| Attire | 8-10% | Wedding dress, groom’s attire, bridal party attire, alterations, and accessories |
| Entertainment | 8-10% | DJ or band fees, sound equipment, lighting, and dance floor |
| Flowers and Decor | 8-10% | Ceremony and reception flowers, bouquets, centerpieces, linens, and decor rentals |
| Transportation | 2-5% | Wedding day transportation for the couple and guests |
| Stationery | 2-5% | Save-the-dates, invitations, programs, menu cards, and thank-you notes |
| Wedding Rings | 2-5% | Engagement ring, wedding bands, and engraving |
| Miscellaneous | 5-10% | Marriage license, officiant fees, wedding planner, gifts, and unexpected expenses |
Notes on Budget Allocation:
- Venue (20-25%): Your choice of venue will significantly impact your budget. Consider factors such as location, capacity, amenities, and rental fees when selecting a venue for your ceremony and reception.
- Catering (20-25%): Food and beverage costs can vary based on guest count, menu selections, and service style. Be sure to include gratuities and taxes in your catering budget.
- Photography/Videography (10-15%): Quality photography and videography services are essential for capturing memories of your special day. Allocate funds for professional photographers, videographers, albums, and prints.
- Attire (8-10%): Your wedding attire budget should cover expenses for the bride’s gown, groom’s suit or tuxedo, accessories, and alterations. Don’t forget to budget for attire for the bridal party as well.
- Entertainment (8-10%): Whether you choose a live band, DJ, or other entertainment options, allocate funds for music, sound equipment, lighting, and any additional entertainment services.
- Flowers and Decor (8-10%): Floral arrangements, centerpieces, bouquets, and decor rentals can add beauty and ambiance to your wedding day. Consider your theme, color palette, and venue when budgeting for flowers and decor.
- Transportation (2-5%): Transportation costs may include rental vehicles for the wedding party, shuttle services for guests, and transportation for the couple to and from the ceremony and reception venues.
- Stationery (2-5%): Invest in high-quality stationery for your save-the-dates, invitations, programs, menu cards, and thank-you notes. Consider DIY options or digital invitations to save on costs.
- Wedding Rings (2-5%): Budget for wedding bands that symbolize your commitment to each other. Consider the metal type, design, and any customization or engraving options when selecting your rings.
- Miscellaneous (5-10%): Set aside funds for miscellaneous expenses such as marriage license fees, officiant fees, wedding planner services, gifts for your wedding party, and any unexpected costs that may arise during the planning process.
Helpful Budgeting Tools:
The Knot’s Wedding Budget Calculator or WeddingWire’s Budget Planner to allocate funds to each aspect of your wedding.
Plan Your Wedding Theme and Style:
Determine the overall look and feel you want for your wedding. Create a mood board or Pinterest board to gather inspiration for your wedding decor, color palette, and theme.
Setting the Stage: Defining Your Vision
Before diving into the nitty-gritty details, take some time to define your wedding vision. Here’s how:
- Determine Your Style: Rustic, modern, vintage, or themed? Identify the style that reflects you and your partner’s personalities.
- Create a Vision Board: Gather inspiration from magazines, Pinterest, and wedding websites to create a visual representation of your dream wedding.
- Establish Priorities: Decide on your top priorities for the wedding, whether it’s the venue, food, entertainment, or décor.
Décor: Transforming Spaces into Dreams
Elevate your wedding aesthetic with stunning décor that reflects your style and vision. Consider the following when planning your décor:
- Theme and Color Palette: Choose a theme and color palette that sets the tone for your wedding day and reflects your personalities.
- DIY vs. Professional: Decide whether to tackle DIY projects or hire a professional decorator to bring your vision to life.
- Décor Checklist: Create a checklist of all décor items needed for your ceremony and reception, including centerpieces, signage, and floral arrangements.
Keeping it Personal: Adding Unique Touches to Your Wedding
Infuse your wedding day with personal touches and meaningful details that reflect your love story. Consider the following ways to add unique touches to your wedding:
- Customized Details: Incorporate personalized elements such as monograms, family heirlooms, or favorite quotes into your wedding décor and stationery.
- Special Tributes: Honor loved ones who are unable to attend your wedding with special tributes such as photos, candles, or moments of silence during the ceremony.
- Interactive Experiences: Create interactive experiences for your guests such as photo booths, lawn games, or DIY cocktail bars to keep them entertained and engaged throughout the celebration.
Helpful places to start gaining inspiration:
| Source | Description | Link |
| Wedding Magazines | Magazines like Brides, The Knot, and Martha Stewart Weddings feature articles, real weddings, and trends to inspire brides-to-be. | Brides, The Knot, Martha Stewart Weddings |
| Wedding Websites | Websites such as The Knot, WeddingWire, and Martha Stewart Weddings offer galleries of real weddings, articles, and planning tools for brides-to-be. | The Knot, WeddingWire, Martha Stewart Weddings |
| Social Media Platforms | Platforms like Pinterest, Instagram, and TikTok provide a wealth of wedding inspiration through hashtags, accounts, and saved posts. | Pinterest, Instagram, TikTok |
| Bridal Blogs | Blogs like Style Me Pretty, Green Wedding Shoes, and Ruffled feature real weddings, DIY projects, and expert advice for brides-to-be. | Style Me Pretty, Green Wedding Shoes, Ruffled |
| Wedding Expos and Shows | Wedding expos and shows provide opportunities to see trends, connect with vendors, and gather inspiration firsthand. | Check local listings |
| Wedding Planning Books | Books like “The Wedding Book” by Mindy Weiss and “A Practical Wedding” by Meg Keene offer valuable advice and inspiration for wedding planning. | Mindy Weiss, A Practical Wedding |
| Real Weddings | Attending weddings or browsing through albums on social media platforms allows brides to gather practical ideas and inspiration. | Check social media platforms |
| Nature and Travel | Nature and travel can inspire wedding themes, colors, and decor. | Explore natural settings and travel destinations |
| Art and Design | Art galleries, museums, and design exhibitions can inspire unique wedding ideas through various art styles and color palettes. | Visit local galleries and museums |
| Personal Interests/Hobbies | Incorporating personal interests and hobbies into wedding planning adds unique touches and makes the event more meaningful. | Explore personal interests and hobbies |
Create Your Guest List:
Begin compiling a list of family and friends you’d like to invite. Make sure to align this with your budget and personal preferences of social interaction.
Creating a guest list can be a challenging but ultimately rewarding part of the wedding planning process. Create a guest list that reflects your values, priorities, and vision for your special day.
Guest List Magic: Balancing Intimacy and Comfort
Crafting your guest list is an important aspect of wedding planning. Here’s how to strike the perfect balance:
- Start Early: Begin compiling your guest list early in the planning process to allow ample time for revisions and adjustments.
- Consider Venue Capacity: Keep your venue’s capacity in mind when finalizing your guest list to ensure everyone has enough space to celebrate comfortably.
- Send Save-the-Dates: Send save-the-date cards to your guests well in advance to give them ample time to make arrangements to attend your wedding.
Organizing Your Guest List Considerations:
| Consideration | Description |
| Define Your Budget | Determine how much you can afford to spend per guest and overall for your wedding. |
| Establish Priorities | Identify the most important people in your life who you want to share your special day with. |
| Consult with Parents | Involve both sets of parents in the guest list creation process and consider their preferences. |
| Consider Venue Capacity | Ensure that your chosen venue can comfortably accommodate the number of guests you intend to invite. |
| Create Categories | Divide your guest list into categories such as immediate family, extended family, close friends, etc. |
| Be Mindful of Plus-Ones | Decide whether to allow plus-ones and under what circumstances, considering relationship status. |
| Consider Relationships | Take into account the nature of your relationship with each potential guest and prioritize accordingly. |
| Be Realistic | Recognize limitations and be realistic about the size of your wedding and budget constraints. |
| Set Boundaries | Don’t feel obligated to invite distant relatives or acquaintances if you haven’t had meaningful interactions. |
| Finalize and Review | Take time to review and refine your guest list, considering size, balance, and potential conflicts. |
| Communicate Clearly | Be transparent with guests about the size and nature of your wedding, and communicate decisions respectfully. |
Notes on Compiling Your Guest List:
- Define Your Budget: Your budget will play a significant role in determining the size of your guest list. Consider how much you can afford to spend per guest, including expenses for catering, venue, and other related costs.
- Establish Priorities: Identify the most important people in your life who you want to share your special day with. Start by listing immediate family members, close relatives, and lifelong friends who you cannot imagine getting married without.
- Consult with Parents: It’s essential to involve both sets of parents in the guest list creation process, especially if they are contributing financially to the wedding. Discuss their preferences and input regarding the guest list, but ultimately, the final decision should be yours and your partner’s.
- Consider Venue Capacity: Before finalizing your guest list, determine the capacity of your chosen venue. Ensure that the venue can comfortably accommodate the number of guests you intend to invite, including space for seating, dining, and dancing.
- Create Categories: Divide your guest list into categories such as immediate family, extended family, close friends, colleagues, and acquaintances. This will help you prioritize guests and allocate spots accordingly.
- Be Mindful of Plus-Ones: Decide whether you will allow guests to bring a plus-one, and if so, under what circumstances. Typically, couples who are married, engaged, or in long-term relationships should receive a plus-one invitation, while single guests may be invited solo.
- Consider Relationships: Take into account the nature of your relationship with each potential guest. While it’s tempting to invite everyone you know, prioritize those who have played a significant role in your life and relationship.
- Be Realistic: While it’s natural to want to invite everyone you know, be realistic about the size of your wedding and your budget constraints. Remember that every additional guest adds to the overall cost of the wedding.
- Set Boundaries: Don’t feel obligated to invite distant relatives or acquaintances if you haven’t had meaningful interactions with them in recent years. It’s okay to prioritize close relationships over obligatory invites.
- Finalize and Review: Once you’ve compiled your initial guest list, take some time to review and refine it. Consider factors such as overall size, balance between both sides of the family, and any potential conflicts or sensitive situations.
- Communicate Clearly: Be transparent with your guests about the size and nature of your wedding. If space or budget constraints prevent you from inviting everyone, communicate your decision respectfully and consider sending announcements or hosting a separate celebration for those who couldn’t be invited.
Helpful Planning Apps:
Use spreadsheets or wedding planning apps like Zola or WeddingWire to manage your guest list and track RSVPs.
Choose Your Wedding Date and Venue:
Consider factors like season, weather, and availability when selecting your wedding date.
Research and visit potential wedding venues.
Venue Selection: Finding Your Perfect Setting
Selecting the right venue sets the tone for your entire wedding day. Consider the following when choosing your venue:
- Capacity and Location: Ensure the venue can accommodate your guest list and is conveniently located for you and your guests.
- Amenities and Services: Consider the amenities offered by the venue, such as catering options, parking, and accommodation for out-of-town guests.
- Visit Potential Venues: Schedule site visits to potential venues to get a feel for the space and envision how your wedding day will unfold.
Helpful Links for Finding Venues:
Use websites like WeddingWire, The Knot, or VenueReport to explore venue options and read reviews. Don’t negate the power of google terms like: “Wedding venues near me”
Consider destination wedding venues if you’re planning to get married in a different location.
Helpful Destination Wedding Resources:
Here are some popular websites where you can find information, inspiration, and resources for planning your dream destination wedding:
- The Knot Destination Weddings: The Knot offers a comprehensive guide to planning destination weddings, including destination guides, venue recommendations, and real wedding inspiration from around the world. The Knot Destination Weddings
- Destination Wedding Magazine: Destination Wedding Magazine features articles, tips, and advice for couples planning a destination wedding. It also provides information on destinations, venues, and vendors. Destination Wedding Magazine
- Destination Weddings & Honeymoons Abroad: This website offers destination wedding planning tools, travel resources, and real wedding galleries to help you plan your dream wedding abroad. Destination Weddings & Honeymoons Abroad
- WeddingWire Destination Weddings: WeddingWire provides a variety of destination wedding resources, including venue listings, planning tools, and travel tips. You can also read destination wedding reviews and connect with vendors. WeddingWire Destination Weddings
- Brides Destination Weddings: Brides.com features destination wedding guides, planning tips, and real wedding stories to inspire couples planning their wedding away. You can also find vendor recommendations and destination-specific advice. Brides Destination Weddings
- Martha Stewart Destination Weddings: Martha Stewart’s destination wedding section offers expert advice, destination guides, and inspiration for couples planning weddings in exotic locations. Martha Stewart Destination Weddings
- Destination I Do Magazine: Destination I Do Magazine provides articles, features, and vendor listings specifically tailored to couples planning destination weddings. You can also find destination wedding planning tips and advice. Destination I Do Magazine
- Hitched Destination Weddings: Hitched offers destination wedding inspiration, advice, and vendor recommendations to help couples plan their dream wedding abroad. You can also browse destination wedding packages and deals. Hitched Destination Weddings
- Destination Wedding Directory: The Destination Wedding Directory is a comprehensive directory of wedding venues and vendors in popular destination wedding locations worldwide. You can search by destination, venue type, and wedding services. Destination Wedding Directory
- Etsy Destination Wedding Inspiration: Etsy features a variety of destination wedding-related products, including wedding attire, decor, favors, and accessories. You can find unique and personalized items to enhance your destination wedding experience. Etsy Destination Wedding Inspiration
These websites offer a wealth of information and resources to help you plan your destination wedding, from choosing the perfect location to finding vendors and inspiration for your special day.
Building Your Dream Team: Selecting Vendors and Professionals
Assemble your dream team of vendors and professionals to bring your vision to life. Consider the following:
- Research and Interviews: Research potential vendors, read reviews, and schedule interviews to find the perfect fit for your wedding.
- Create a Vendor Checklist: Keep track of contact information, quotes, and contracts for each vendor in a handy checklist.
- Communicate Clearly: Clearly communicate your expectations, budget, and vision with each vendor to ensure a seamless planning process.
Book Your Vendors:
Secure essential vendors such as photographers, videographers, and caterers early to ensure availability. (See chart below)
Considerations and Ideas for Wedding Vendors:
| Vendor Category | Considerations | Ideas |
| Venue | Location, capacity, amenities, flexibility, cost, availability, accessibility, ambiance, catering options | Hotels, resorts, historic sites, country clubs, vineyards, beachfront properties, gardens, private estates |
| Catering | Menu options, dietary restrictions, tasting sessions, service style, presentation, cost, availability, alcohol, beverage stations | Full-service catering companies, specialized cuisines, food trucks, farm-to-table catering, customizable menu options, signature wedding drink |
| Photography/Videography | Style, portfolio, experience, packages, pricing, delivery timeline, editing process, additional services | Professional photographers, videographers, drone footage, engagement shoots, photo booths, photo albums and prints |
| Florist | Style, floral arrangements, availability, pricing, delivery, setup, seasonal options, color palette | Wedding bouquets, centerpieces, ceremony arches, boutonnieres, corsages, floral installations, flower walls |
| Entertainment | Music genre, band size, repertoire, equipment, sound quality, experience, pricing, availability | Live bands, DJs, solo musicians, string quartets, jazz ensembles, acoustic performers, dancers, entertainers |
| Officiant | Personalization, ceremony style, religious or secular, experience, availability, pricing, legal requirements | Religious leaders, ordained ministers, civil officiants, celebrants, personalized ceremony scripts, premarital counseling |
| Wedding Planner | Experience, portfolio, services offered, pricing packages, communication style, availability | Full-service planners, partial planners, day-of coordinators, destination wedding specialists, event design services |
| Transportation | Vehicle options, capacity, amenities, chauffeur service, availability, pricing, timing, pickup/drop-off locations | Limousines, vintage cars, luxury sedans, party buses, classic car rentals, horse-drawn carriages, trolleys |
| Stationery | Design style, customization options, printing methods, paper quality, pricing, delivery timeline, matching suite | Save-the-dates, invitations, RSVP cards, programs, menu cards, place cards, table numbers, thank-you notes |
| Bakery | Cake style, flavor options, design elements, dietary accommodations, pricing, tasting sessions, delivery | Wedding cakes, cupcakes, dessert bars, cake pops, macarons, cookies, pies, custom cake toppers |
Additional notes about vendors:
- Research: It’s essential to conduct thorough research when selecting wedding vendors. Take the time to review portfolios, read reviews, and schedule consultations or tastings where applicable. This will allow you to assess the quality of their work, ask questions, and determine if they’re the right fit for your wedding.
- Communication: Effective communication is key when working with wedding vendors. Clearly communicate your expectations, preferences, and any specific requirements or concerns you may have. Establishing open and transparent communication from the outset will help ensure a smooth planning process and minimize misunderstandings.
- Contracts: Once you’ve selected your vendors, be sure to review and sign contracts that outline the terms of your agreement. Contracts should include details such as services provided, pricing, payment schedules, cancellation policies, and any additional terms or conditions. Reviewing contracts carefully and seeking clarification on any unclear points will help protect both parties and provide peace of mind throughout the planning process.
- Collaboration: Collaboration is key to creating a cohesive and memorable wedding day. Work closely with your vendors to communicate your vision, share ideas, and coordinate logistics. Building strong relationships with your vendors will foster a sense of teamwork and ensure that everyone is aligned in bringing your vision to life.
Helpful Vendor Resources:
Use vendor directories like WeddingWire or The Knot to find reputable vendors in your area.
Consider hiring a wedding planner or day-of coordinator to help with logistics and coordination.
Start Your Wedding Registry:
Create a wedding registry with items you’ll need for your new life together. Include a variety of gifts at different price points to accommodate guests’ budgets.
Example of Organizing a Wedding Registry:
| Category | Item | Quantity | Description | Store/Website Link | Price |
| Kitchen Appliances | KitchenAid Stand Mixer | 1 | 5-quart capacity, stainless steel finish | Example Link | $299.99 |
| Instant Pot Pressure Cooker | 1 | 6-quart capacity, 7-in-1 functionality | Example Link | $99.99 | |
| Nespresso Coffee Machine | 1 | Espresso and coffee maker with frother | Example Link | $199.99 | |
| Cuisinart Food Processor | 1 | 11-cup capacity, stainless steel blades | Example Link | $149.99 | |
| Vitamix Blender | 1 | High-performance blender with variable speed | Example Link | $399.99 | |
| Kitchenware | Non-Stick Cookware Set | 1 set | Includes frying pans, saucepans, and pots | Example Link | $199.99 |
| Knife Block Set | 1 set | Includes chef’s knife, paring knife, etc. | Example Link | $129.99 | |
| Mixing Bowl Set | 1 set | Stainless steel bowls with lids | Example Link | $49.99 | |
| Cutting Board Set | 1 set | Bamboo cutting boards in various sizes | Example Link | $39.99 | |
| Kitchen Utensil Set | 1 set | Silicone and stainless steel utensils | Example Link | $29.99 | |
| Dining & Entertaining | Dinnerware Set | 1 set | Porcelain dinner plates, bowls, and mugs | Example Link | $99.99 |
| Flatware Set | 1 set | Stainless steel flatware for 8 or 12 | Example Link | $79.99 | |
| Glassware Set | 1 set | Wine glasses, tumblers, and highballs | Example Link | $59.99 | |
| Serving Platter Set | 1 set | Ceramic platters in assorted sizes | Example Link | $49.99 | |
| Wine Decanter | 1 | Lead-free crystal decanter | Example Link | $49.99 | |
| Home & Decor | Bedding Set | 1 set | Comforter, sheets, and pillowcases | Example Link | $199.99 |
| Bath Towel Set | 1 set | Egyptian cotton towels in various sizes | Example Link | $79.99 | |
| Picture Frame Set | 1 set | Assorted frames for displaying photos | Example Link | $39.99 | |
| Wall Art | 1 | Canvas print or framed artwork | Example Link | $99.99 | |
| Decorative Throw Blanket | 1 | Cozy blanket for the living room or bedroom | Example Link | $59.99 | |
| Outdoor & Travel | Camping Gear | 1 set | Tent, sleeping bags, and portable stove | Example Link | $299.99 |
| Travel Luggage Set | 1 set | Suitcases and carry-on bags | Example Link | $199.99 | |
| Picnic Basket | 1 | Wicker basket with utensils and plates | Example Link | $49.99 | |
| Patio Furniture Set | 1 set | Outdoor table, chairs, and umbrella | Example Link | $499.99 | |
| Portable Bluetooth Speaker | 1 | Waterproof speaker for outdoor gatherings | Example Link | $99.99 |
Common Places for Registry:
Register with popular apps like Zola, which has a registry feature, The knot registry app, Blueprint Registry, Amazon, Bed Bath and beyond registry app, and Target.
Begin Wedding Dress Shopping:
Start researching bridal boutiques and designers to find your dream wedding dress.
Schedule appointments at bridal salons to try on different styles and silhouettes.
Wedding dress styles for different body types along with links where you can find those styles:
| Body Type | Best Wedding Dress Styles | Description | Shop/Designer Link |
| Pear-Shaped | A-line, Ball Gown | Flares out from the waist, balances hips | BHLDN |
| Empire Waist, Sheath | Skims over hips, elongates silhouette | David’s Bridal | |
| Trumpet, Mermaid | Fitted through the bodice, flares at hips | Maggie Sottero | |
| Apple-Shaped | Empire Waist, A-line | Highlights narrowest part of torso | Kleinfeld Bridal |
| Ball Gown, Fit and Flare | Creates balanced silhouette | Essense of Australia | |
| Sheath, Column | Streamlined silhouette, elongates body | Pronovias | |
| Hourglass | Mermaid, Trumpet | Accentuates curves, fitted silhouette | Monique Lhuillier |
| Fit and Flare, Ball Gown | Highlights waist, balances proportions | Mori Lee | |
| A-line, Sheath | Flattering on all body types | Watters | |
| Rectangle | A-line, Ball Gown | Adds curves, defines waist | Allure Bridals |
| Empire Waist, Sheath | Creates illusion of curves | Rosa Clará | |
| Trumpet, Mermaid | Defines waist, enhances proportions | Martina Liana | |
| Petite | Sheath, Column | Lengthens silhouette, avoids overwhelming | Reformation |
| A-line, Empire Waist | Creates illusion of height | Jenny Yoo | |
| Tea-Length, Ball Gown | Proportional to smaller frame | BHLDN | |
| Plus Size | A-line, Empire Waist | Flattering on curves, defines waist | Alfred Angelo |
| Ball Gown, Fit and Flare | Accentuates curves, creates hourglass | Stella York | |
| Sheath, Mermaid | Enhances silhouette, provides support | Watters |
These wedding dress styles are tailored to different body types to help you find the most flattering silhouette for your shape. The links provided lead to shops or designers where you can explore and purchase these styles.
6-12 Months Before the Wedding:
Finalize Your Guest List and Send Save-the-Dates:
Review and finalize your guest list, making sure to include addresses for mailing invitations.
Send save-the-date cards to give guests advance notice of your wedding date and location.
Save the date is NOT the same thing as a wedding invitation, although they serve similar purposes in the wedding planning process. Here’s how they differ:
- Save the Date:
- A save the date is typically sent out several months in advance of the wedding date.
- It serves as a preliminary announcement to inform guests of the upcoming wedding and allows them to mark their calendars.
- Save the dates are particularly useful for guests who may need to make travel arrangements or take time off work to attend the wedding.
- Save the dates typically include basic information such as the couple’s names, the wedding date, and the location (or just the city if the venue hasn’t been finalized).
- Save the dates may also include a note indicating that a formal invitation will follow.
- Wedding Invitation:
- A wedding invitation is a formal invitation sent to guests closer to the wedding date, typically 6-8 weeks before the event.
- It provides detailed information about the wedding ceremony, reception, and any other related events.
- Wedding invitations include the date, time, and location of the ceremony, as well as RSVP instructions and other pertinent details such as dress code, accommodations, and transportation options.
- Wedding invitations often include additional inserts such as RSVP cards, accommodation cards, and directions.
- Wedding invitations are more formal and comprehensive than save the dates, as they provide guests with all the information they need to attend the wedding.
Both save the dates and wedding invitations serve to inform guests about an upcoming wedding, save the dates are sent out as a preliminary announcement to reserve the date, while wedding invitations provide detailed information about the event closer to the wedding date.
There are several guest list tracker tools available to help you manage your wedding guest lists efficiently.
Here are a few options:
- WeddingWire: WeddingWire offers a guest list manager tool as part of its suite of wedding planning resources. Couples can create and manage their guest lists, track RSVPs, and organize guest details all in one place. WeddingWire Guest List Manager
- The Knot Guest List Manager: The Knot provides a guest list manager tool that allows couples to create, edit, and manage their wedding guest lists online. Couples can track RSVPs, meal preferences, and guest contact information through The Knot’s platform. The Knot Guest List Manager
- Zola Guest List Manager: Zola offers a guest list manager tool as part of its wedding planning platform. Couples can use Zola’s guest list manager to track RSVPs, manage guest details, and communicate with guests throughout the planning process. Zola Guest List Manager
- Google Sheets: Couples can create a custom guest list tracker using Google Sheets, a free online spreadsheet tool. Google Sheets allows couples to customize their guest list format, track RSVPs, and share the document with other wedding planners or vendors as needed. Google Sheets
- Excel Templates: There are many pre-designed Excel templates available online specifically for wedding guest list tracking. Couples can download these templates and customize them to fit their needs, including tracking RSVPs, meal preferences, and other guest details. Wedding Guest List Excel Templates
Choose Your Bridal Party:
Select your bridal party members and ask them to be part of your special day. Asking your loved ones to participate in this event is a special occasion in and of itself. Get creative and go the extra mile to make them feel specially selected (because they were).
Creative ways to ask:
- Personalized Gifts: Give each potential member of your wedding party a personalized gift, such as a custom-made bracelet, engraved jewelry, or a monogrammed item with their initials. Attach a note asking them to be part of your special day.
- Scavenger Hunt: Create a fun scavenger hunt that leads your friends and family to various locations or items that hold significance to your relationship. At the end of the scavenger hunt, have a surprise reveal asking them to be part of your wedding party.
- Message in a Bottle: Write a heartfelt message asking your loved ones to be part of your wedding party and place it inside a decorative bottle. You can add sand, seashells, or other beach-themed items if you’re having a beach wedding.
- Customized Puzzle: Create a customized puzzle with a photo of you and the recipient or a message asking them to be part of your wedding party. Send the puzzle pieces in a cute box or envelope and let them put the pieces together to reveal the message.
- Balloon Proposal: Fill a box with helium balloons, each containing a note asking your friends or family members to be part of your wedding party. When they open the box, the balloons will float out with the surprise message.
- DIY Proposal Kit: Put together a DIY proposal kit with items like a mini bottle of champagne, a personalized card, and a small gift. Include a message asking them to be part of your wedding party and present the kit in person or via mail.
- Fortune Cookie Proposal: Order personalized fortune cookies with messages asking your loved ones to be part of your wedding party. Serve the fortune cookies during a special dinner or gathering and watch as they discover the surprise inside.
- Photo Album or Scrapbook: Create a photo album or scrapbook filled with memories of your friendship and experiences together. Include a heartfelt letter asking them to stand by your side on your wedding day.
- Customized Wine or Beer Labels: Design custom labels for wine or beer bottles with a message asking your friends or family to be part of your wedding party. Present the bottles during a casual get-together or dinner celebration.
- Surprise Video Message: Create a surprise video message asking your loved ones to be part of your wedding party. Include clips of memorable moments you’ve shared together and end with a heartfelt invitation to stand by your side on your special day.
These are just a few ideas to help you ask your friends and family to be part of your wedding party in a cute and memorable way. The key is to personalize the proposal to reflect your relationship and make it a special moment for both you and your loved ones.
Order Your Wedding Attire and Accessories:
There are various attire and accessories to consider for the bride, groom, bridesmaids, groomsmen, and other members of the wedding party, along with additional considerations for alterations, garment care, and emergencies. Here is a general list to consider, but don’t be afraid to add personalized quirks like matching pumps for the whole bridal party as gifts.
Dressing the Part: Finding Your Dream Attire
Choosing your wedding attire is an exciting part of the wedding planning process. Consider the following when selecting your wedding attire:
- Start Early: Begin shopping for your wedding attire early to allow time for fittings, alterations, and customization.
- Consider the Venue: Take into account the style and formality of your venue when selecting your wedding attire to ensure it fits the overall vibe of your wedding day.
- Coordinate with Your Partner: Coordinate your attire with your partner to ensure your looks complement each other and reflect your shared style as a couple.
Wedding attire and accessories to consider:
| Category | Description | Examples/Considerations |
| Bride’s Attire | ||
| Wedding Dress | The bride’s gown for the ceremony and reception. | A-line, ball gown, mermaid, sheath, trumpet |
| Veil or Headpiece | A veil or headpiece to complement the wedding dress. | Cathedral veil, birdcage veil, tiara, hair vine |
| Bridal Shoes | Shoes to wear with the wedding dress. | Heels, flats, sandals, boots |
| Jewelry | Accessories such as earrings, necklace, bracelet, and/or hair accessories. | Pearl earrings, diamond necklace, cuff bracelet, hair comb |
| Undergarments | Bridal undergarments for support and comfort. | Strapless bra, shapewear, seamless underwear |
| Groom’s Attire | ||
| Suit or Tuxedo | The groom’s attire for the ceremony and reception. | Black, navy, charcoal, slim fit, classic fit |
| Shirt | Dress shirt to wear under the suit or tuxedo. | White, light blue, patterned |
| Tie or Bowtie | Neckwear to complement the suit or tuxedo. | Necktie, bowtie, long tie, self-tie |
| Shoes | Shoes to wear with the suit or tuxedo. | Oxfords, loafers, dress shoes |
| Accessories | Optional accessories such as cufflinks, pocket square, and boutonniere. | Personalized cufflinks, silk pocket square, flower boutonniere |
| Bridesmaids’ Attire | ||
| Dresses | Dresses for bridesmaids to wear during the ceremony and reception. | Mismatched, same color different styles, convertible dresses |
| Shoes | Shoes to complement the bridesmaids’ dresses. | Flats, heels, sandals |
| Jewelry | Optional jewelry to accessorize the bridesmaids’ attire. | Earrings, necklace, bracelet, hair accessories |
| Bouquets | Bouquets for bridesmaids to carry during the ceremony. | Fresh flowers, silk flowers, succulents |
| Groomsmen’s Attire | ||
| Suits or Tuxedos | Attire for groomsmen to wear during the ceremony and reception. | Matching suits, matching tuxedos, coordinated attire |
| Shirts | Dress shirts to wear under the suits or tuxedos. | Matching or coordinating with groom’s attire |
| Ties or Bowties | Neckwear to complement the suits or tuxedos. | Matching or coordinating with groom’s attire |
| Shoes | Shoes to wear with the suits or tuxedos. | Matching or coordinating with groom’s attire |
| Accessories for All | ||
| Wedding Bands | Rings exchanged during the wedding ceremony. | Gold, platinum, diamond, matching bands |
| Hair Accessories | Accessories for hair styling, such as clips, combs, or headbands. | Hair pins, hair combs, floral crowns |
| Makeup and Hair Styling | Professional makeup and hairstyling services for the bride and bridal party. | Trial sessions, on-site services, bridal packages |
| Socks | Socks to wear with the groom’s and groomsmen’s attire. | Matching or coordinating with attire |
| Handkerchiefs | Handkerchiefs for the groom and groomsmen’s pockets. | Matching or coordinating with attire |
| Additional Considerations | ||
| Alterations | Tailoring services for alterations to ensure proper fit of attire. | Hemming, taking in or letting out seams, adjustments for comfort and mobility |
| Garment Bags | Protective bags for storing and transporting wedding attire. | Breathable fabric, handles or shoulder straps, clear window for easy identification |
| Emergency Kit | Kit containing essentials for last-minute fixes and touch-ups. | Safety pins, stain remover, sewing kit, lint roller, breath mints |
Book Your Ceremony Musicians and Officiant:
Hire musicians or DJs for your ceremony and reception:
The truth is music really drives the energy of your celebration. It can set the tone, build anticipation, add intensity to pinnacle moments in the day. Pick someone who understands how to use music to lean into the story of your event.
Choose songs that reflect your personal taste, style, and cultural background to create a memorable and meaningful soundtrack for your wedding.
Pro Idea: Create a Spotify Playlist of all the music you had throughout your day with correlating QR code for guests to scan. Include that QR code somewhere on the wedding favors and keep the romance going long after the ceremony ends.
Common Moments Music can Emphasize:
| Music Category | Description | Examples/Considerations |
| Ceremony Music | ||
| Processional | Music played as the wedding party enters the ceremony venue. | “Canon in D” by Johann Pachelbel, “A Thousand Years” by Christina Perri |
| Bride’s Entrance | Music played as the bride walks down the aisle. | “Here Comes the Bride” by Richard Wagner, “Marry Me” by Train |
| Interlude | Music played during significant moments in the ceremony, such as candle lighting or vows. | Instrumental pieces, love songs chosen by the couple |
| Recessional | Music played as the newlyweds and wedding party exit the ceremony venue. | “Wedding March” by Felix Mendelssohn, “Signed, Sealed, Delivered” by Stevie Wonder |
| Reception Music | ||
| First Dance | Song chosen for the couple’s first dance as husband and wife. | “At Last” by Etta James, “Thinking Out Loud” by Ed Sheeran |
| Parent Dances | Songs for dances with parents, such as the father-daughter dance and mother-son dance. | “My Girl” by The Temptations, “You’ll Be in My Heart” by Phil Collins |
| Party Starters | Upbeat songs to kick off the reception and get guests dancing. | “Uptown Funk” by Mark Ronson ft. Bruno Mars, “I Wanna Dance with Somebody” by Whitney Houston |
| Dinner Music | Background music played during the reception dinner. | Jazz standards, acoustic covers, instrumental playlists |
| Bouquet Toss | Song played during the traditional bouquet toss. | “Single Ladies (Put a Ring on It)” by Beyoncé, “Girls Just Want to Have Fun” by Cyndi Lauper |
| Last Dance | Final song of the evening to close out the reception. | “Closing Time” by Semisonic, “Time of My Life” by Bill Medley & Jennifer Warnes |
| Special Moments | ||
| Cake Cutting | Song played during the cake cutting ceremony. | “Sugar” by Maroon 5, “How Sweet It Is (To Be Loved by You)” by James Taylor |
| Anniversary Dance | Song played to honor the couple with the longest marriage during the reception. | “Unchained Melody” by The Righteous Brothers, “Can’t Help Falling in Love” by Elvis Presley |
| Cultural Traditions | Music reflecting the couple’s cultural heritage or traditions. | Traditional folk songs, regional music genres |
| Surprise Performances | Live performances or surprise musical acts arranged for the reception. | Live band, professional singer, dance routine |
Meet with your officiant:
Discuss ceremony details, vows, and any religious or cultural traditions you’d like to incorporate. This is the timeframe to start considering those details and traditions. There are far to many wonderful variations to provide here so please take time to consider what those are in your family, culture, or religion/spiritual belief.
Remember, this is your wedding. The only people it needs to be built for are you and your fiancé. There are so many beautiful ways to honor your beliefs, and this is the perfect ceremony to celebrate your connections to heritage, culture and beliefs!
Plan Your Wedding Decor and Florals:
Finalize your wedding decor and color scheme:
There are many décor considerations involved in a wedding. This is where your vision, mood boards and venue all come together. Having a wedding planner is beyond helpful as they help make sure all
Decor Considerations for a Wedding:
| Decor Element | Description | Examples/Considerations |
| Ceremony Backdrop | Decorative backdrop for the ceremony space, often placed behind the altar or ceremony area. | Floral arch, draped fabric, rustic wooden frame |
| Aisle Decorations | Decorations placed along the aisle to enhance the ceremony space and create a beautiful walkway for the bride. | Flower petals, lanterns, candles in hurricanes, ribbon or fabric draping |
| Altar or Chuppah | Focal point of the ceremony where the couple exchanges vows. | Floral arrangements, draped fabric, ornate structure |
| Seating Arrangements | Table and chair setup for guests during the ceremony and reception. | Round tables, banquet tables, chiavari chairs, chair covers |
| Table Centerpieces | Decorative arrangements placed in the center of dining tables. | Floral arrangements, candles in hurricanes, lanterns, table runners |
| Linens and Tableware | Fabric and tableware used to dress dining tables and enhance the overall decor. | Tablecloths, napkins, charger plates, flatware, glassware |
| Lighting | Lighting elements used to create ambiance and enhance the mood of the wedding venue. | String lights, candles, chandeliers, uplighting, fairy lights |
| Signage | Signs used to provide information to guests or enhance the decor of the venue. | Welcome sign, seating chart, menu display, directional signs |
| Cake Table Decor | Decorations for the cake table, highlighting the wedding cake as a focal point. | Floral garlands, candles, cake stand, personalized cake topper |
| Sweetheart Table Decor | Decorations for the sweetheart table, where the couple sits during the reception. | Mr. and Mrs. signage, floral arrangements, table runner |
Floral Considerations for a Wedding:
| Floral Element | Description | Examples/Considerations |
| Bridal Bouquet | Bouquet carried by the bride during the ceremony. | Round bouquet, cascading bouquet, hand-tied bouquet |
| Bridesmaid Bouquets | Bouquets carried by the bridesmaids during the ceremony. | Matching or coordinating with bridal bouquet, smaller size for cohesion |
| Boutonnieres | Floral accents worn by the groom and groomsmen on their lapels. | Single flower or small cluster, matching or coordinating with bridal bouquet |
| Corsages | Floral accents worn by female members of the wedding party, such as mothers and grandmothers. | Wrist corsage, pin-on corsage, matching or coordinating with bridal bouquet |
| Ceremony Flowers | Floral arrangements used to decorate the ceremony space, including the altar, aisle, and seating areas. | Altar arrangements, aisle markers, chair decorations |
| Reception Flowers | Floral arrangements used to decorate the reception venue, including centerpieces, table decor, and venue accents. | Table centerpieces, sweetheart table arrangement, buffet or bar decor |
| Cake Flowers | Floral accents used to decorate the wedding cake or cake table. | Fresh flowers cascading down the cake tiers, floral cake topper |
| Floral Installations | Larger-scale floral arrangements or structures used to create focal points or enhance the venue decor. | Floral arch or chuppah, hanging floral installations, flower walls |
| Petals and Garlands | Loose petals or floral garlands used as decorative accents throughout the wedding venue. | Petal aisle runner, garlands for tables or chairs, flower confetti for tossing |
| Personal Flowers | Additional floral arrangements for special guests or moments, such as flower crowns, flower girl baskets, and ring bearer pillows. | Flower crown for flower girl, ring bearer pillow with floral accents, toss bouquet for bouquet toss |
Stay true to your budget and what you have envisioned for your big day. But also, remain flexible and pivot quickly when something doesn’t seem to be coming together correctly.
Try to get as many décor items ahead of time as possible. This is particularly important if you are a DIY couple. As long as your vision and general colors aren’t going to change between now and the wedding.
Helpful Sources:
Order flowers from a national floral company like FTD or 1-800-Flowers, or consider hiring a local florist. Explore DIY wedding decor options on Etsy, where you can find handmade items like signage, table numbers, and centerpieces.
Arrange Transportation and Accommodations:
Book transportation for you and your wedding party to and from the ceremony and reception venues.
Reserve hotel room blocks for out-of-town guests, providing them with discounted rates and convenient accommodation. Create an excel sheet to track and compare pricing and distance from the venues.
Create Your Wedding Website:
Build a wedding website to share important details with guests, including venue information, travel tips, and registry links. You could also share the excel sheet of the hotels and let the guests book accommodations that suits their needs best.
You could also share and allow others to share photos from the wedding on this site after the ceremony.
Helpful sites to create a wedding website:
Use website builders like Zola, Minted or The Knot to create a personalized and informative site.
the details come together without a hitch and bring your vision to life in awe-inspiring ways.
3-6 Months Before the Wedding:
Order Wedding Invitations:
Choose and order wedding invitations that reflect your wedding theme and style. Include RSVP cards and other relevant information like accommodations, directions, and registry details.
Consider hiring a calligrapher for an elegant touch, or explore printable invitation designs on Etsy for a more budget-friendly option.
There are several guest list tracker tools available to help manage your RSVP wedding guest lists efficiently. Here are a few options:
- RSVPify: RSVPify is a comprehensive online RSVP platform that allows couples to manage guest lists, track RSVPs, and send reminders. It offers customizable RSVP forms, guest messaging, and meal preferences tracking. RSVPify
- Joy: Joy is a wedding planning website that includes tools for managing guest lists, sending digital invitations, and tracking RSVPs. Couples can create custom guest lists, send reminders, and collect guest responses online. Joy
- Zola: Zola offers a suite of wedding planning tools, including features for managing guest lists, sending digital invitations, and tracking RSVPs. Couples can use Zola’s RSVP manager to track responses, meal preferences, and guest comments. Zola
- Paperless Post: Paperless Post is an online platform for sending digital invitations and save the dates. It offers a variety of customizable designs, RSVP tracking, and guest messaging features. Couples can track guest responses and manage event details through the Paperless Post dashboard. Paperless Post
- Minted: Minted provides an online platform for creating and sending custom wedding invitations, save the dates, and RSVP cards. Couples can track guest responses, manage address lists, and customize their wedding stationery suite. Minted
Plan Your Wedding Ceremony and Reception Details:
Work with your officiant to finalize the ceremony script and vows. Create a seating chart and floor plan for your reception, taking into account guest preferences and any special arrangements.
Certainly! Here are tables outlining wedding ceremony considerations, reception considerations, and seating chart considerations:
Wedding Ceremony Details:
| Aspect | Description | Examples/Considerations |
| Venue Selection | Choosing the location for the wedding ceremony, whether it’s indoors or outdoors, traditional or non-traditional. | Church, garden, beach, historic venue, backyard |
| Officiant | Selecting an officiant to conduct the wedding ceremony and lead the exchange of vows. | Religious leader, professional officiant, friend or family member |
| Ceremony Script | Planning the order of events and writing or selecting readings, vows, and ceremonial elements. | Traditional vows, personalized vows, readings from literature or poetry |
| Decor and Setup | Decorating the ceremony space and arranging seating for guests. | Floral arrangements, aisle decor, seating arrangements, altar or arch |
| Music Selection | Choosing music to accompany key moments in the ceremony, such as the processional and recessional. | Live musicians, recorded music, instrumental or vocal performances |
| Ceremony Logistics | Considering logistical details such as timing, seating arrangements, and accessibility for guests. | Ceremony start time, guest seating, wheelchair accessibility, parking arrangements |
| Marriage License | Obtaining the necessary legal documents and permits for the wedding ceremony. | Marriage license, permits for outdoor venues |
| Rehearsal Dinner | Hosting a rehearsal dinner the night before the wedding to practice the ceremony and celebrate with close family and friends. | Venue selection, guest list, menu planning, toasts and speeches |
Reception Details:
| Aspect | Description | Examples/Considerations |
| Venue Selection | Choosing the location for the wedding reception, considering factors such as size, style, and amenities. | Ballroom, banquet hall, restaurant, outdoor tent, vineyard |
| Catering | Selecting a catering service to provide food and beverages for the reception. | Buffet, plated dinner, food stations, cocktail hour hors d’oeuvres, open bar |
| Entertainment | Planning entertainment for the reception, such as music, dancing, and other activities. | DJ or live band, dance floor, photo booth, lawn games, cultural performances |
| Decor and Setup | Decorating the reception space and arranging tables, chairs, and other decor elements. | Table centerpieces, linens, lighting, signage, sweetheart table, cake table |
| Reception Timeline | Creating a timeline for the reception, including key events such as introductions, toasts, and the first dance. | Cocktail hour, dinner service, cake cutting, bouquet toss, last dance |
| Speeches and Toasts | Planning speeches and toasts by the newlyweds, parents, and members of the wedding party. | Speech order, time limit, rehearsal, microphone setup |
| Guest Entertainment | Providing activities or amenities to entertain guests during the reception. | Guest book, wedding favors, interactive displays, lawn games, photobooth props |
| Transportation | Arranging transportation for the wedding party and guests to and from the reception venue. | Shuttle service, limousines, rideshare codes, designated drivers |
Seating Chart Considerations:
| Aspect | Description | Organization Tools |
| Guest List Management | Creating and managing the guest list, including RSVPs and meal choices. | Wedding planning websites (e.g., The Knot, WeddingWire), spreadsheets |
| Seating Arrangements | Organizing seating assignments for guests to ensure a comfortable and enjoyable dining experience. | Seating chart templates, online seating chart tools, table assignment software |
| Venue Layout | Familiarizing yourself with the layout of the reception venue to determine table arrangements and seating options. | Venue floor plan, photos or virtual tours of the venue |
| Table Assignments | Assigning guests to specific tables or seats based on relationships, preferences, and any special considerations. | Assigned seating, open seating, reserved tables |
| Communication | Communicating seating assignments to guests in advance to avoid confusion and ensure a smooth check-in process. | Wedding website, printed seating cards or chart, email or postal mail |
| Accessibility | Considering the needs of all guests, including those with mobility issues or special dietary requirements, when planning seating arrangements. | Accessible seating options, dietary restrictions noted on seating chart or place cards |
| Seating Chart Tools | Using online tools and resources to create, manage, and display seating charts effectively. | Online seating chart generators, wedding planning apps with seating chart features, tutorial videos |
These considerations will help you plan and organize the ceremony, reception, and seating arrangements effectively, ensuring a memorable and enjoyable experience.
Finalize Your Menu and Cake Design:
Schedule a tasting with your caterer to finalize your menu selections and discuss dietary restrictions. Meet with your cake baker to design and taste-test your wedding cake or dessert options.
Culinary Considerations: Crafting the Perfect Menu
Delight your guests’ taste buds with a carefully curated menu that reflects your tastes and preferences. Consider the following when planning your wedding menu:
- Tastings and Trials: Schedule tastings with potential caterers to sample menu options and determine your favorite dishes.
- Dietary Restrictions: Take into account any dietary restrictions or allergies among your guests when planning your menu to ensure everyone can enjoy the meal.
- Signature Drinks: Craft signature cocktails or mocktails that reflect your personalities and add a personal touch to your wedding reception.
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Here are some menu examples and wedding cake ideas. Refer back to your planning mood board, head over to Pinterest for visual representations of your styles to give your chefs, bartenders and baker.
Menu Examples for Different Types of Weddings:
| Wedding Style | Menu Examples |
| Traditional Wedding | – Appetizers: Shrimp cocktail, mini quiches, bruschetta |
| – Salad: Caesar salad, mixed greens with balsamic vinaigrette | |
| – Main Course: Filet mignon, roasted chicken, grilled salmon | |
| – Sides: Garlic mashed potatoes, seasonal vegetables, wild rice pilaf | |
| – Dessert: Wedding cake, assorted mini pastries, fruit platter | |
| Beach Wedding | – Appetizers: Coconut shrimp, ceviche, tropical fruit skewers |
| – Salad: Watermelon feta salad, mango avocado salad | |
| – Main Course: Grilled mahi-mahi, Caribbean jerk chicken, vegetable kebabs | |
| – Sides: Coconut rice, grilled pineapple salsa, roasted corn on the cob | |
| – Dessert: Key lime pie, pineapple upside-down cake, beach-themed cupcakes | |
| Rustic Wedding | – Appetizers: Mini sliders, caprese skewers, stuffed mushrooms |
| – Salad: Arugula salad with goat cheese and balsamic glaze, heirloom tomato salad | |
| – Main Course: BBQ ribs, roasted chicken with rosemary, vegetarian stuffed peppers | |
| – Sides: Macaroni and cheese, cornbread muffins, roasted root vegetables | |
| – Dessert: Rustic wedding cake with buttercream frosting, apple pie, s’mores bar |
Wedding Cake Ideas for Different Types of Weddings:
| Wedding Style | Cake Ideas |
| Traditional Wedding | – Tiered wedding cake with white fondant icing and intricate sugar flowers |
| – Classic buttercream-frosted cake with elegant piping and monogrammed cake topper | |
| Beach Wedding | – Naked wedding cake adorned with fresh tropical fruits and flowers |
| – Seashell-shaped cake with buttercream waves and edible sand | |
| Rustic Wedding | – Semi-naked wedding cake with rustic wooden accents and fresh berries |
| – Burlap and lace cake with textured buttercream and edible flowers |
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Purchase Wedding Rings:
Shop for wedding bands that complement your engagement ring and reflect your personal style.
Consider engraving your wedding bands with your initials, wedding date, or a meaningful phrase.
Helpful Links for Jewelers:
- Blue Nile (https://www.bluenile.com/)
- James Allen (https://www.jamesallen.com/)
- Tiffany & Co. (https://www.tiffany.com/)
- Brilliant Earth (https://www.brilliantearth.com/)
- Kay Jewelers (https://www.kay.com/)
- Jared (https://www.jared.com/)
- Shane Co. (https://www.shaneco.com/)
- Helzberg Diamonds (https://www.helzberg.com/)
- Zales (https://www.zales.com/)
- Ritani (https://www.ritani.com/)
These jewelers offer a wide selection of wedding rings to suit various styles and preferences.
Plan Your Honeymoon:
Research honeymoon destinations and activities that align with your interests and budget. I have an article called “Planning the Perfect Honeymoon: Top 20 Honeymoon Destinations Around the World” where I provide sample itineraries, budget ranges, and booking links.
Book flights, accommodations, and activities well in advance to secure the best deals and availability. Check out my “Honeymoon Planning Checklist” to make sure you’re not forgetting anything.
Consider working with a travel agent to plan a stress-free honeymoon experience.
Attend Pre-Wedding Events:
Plan and attend pre-wedding events like bridal showers, bachelor/bachelorette parties, and rehearsal dinners. Coordinate with hosts and provide input on guest lists, themes, and activities.
These timelines can be adjusted based on personal preferences and schedules. It’s essential to plan these events well in advance to ensure everyone can attend and to alleviate stress closer to the wedding day.
Common pre-wedding events with an approximate timeframe:
| Pre-Wedding Event | Timeline | Description |
| Engagement Party | 6-9 months before the wedding | A celebratory gathering to announce and celebrate your engagement with family and friends. |
| Bridal Shower | 2-3 months before the wedding | An event where the bride is “showered” with gifts, typically hosted by the bridesmaids or close friends/family. |
| Bachelor/Bachelorette Party | 1-2 months before the wedding | Separate parties for the bride and groom, often involving fun activities or trips with friends to celebrate their last days of singlehood. |
| Rehearsal Dinner | 1 day before the wedding | A dinner held the night before the wedding where the wedding party and immediate family members come together to rehearse and celebrate. |
| Spa Day | 1-2 weeks before the wedding | A relaxing day at the spa for the bride and bridal party to unwind and de-stress before the big day. |
| Welcome Party | 1-2 days before the wedding | A casual gathering to welcome out-of-town guests and kick off the wedding festivities. |
| Mehndi/Henna Ceremony | 1-2 days before the wedding | A traditional pre-wedding ceremony in Indian weddings where intricate henna designs are applied to the bride’s hands and feet. |
Finalize Wedding Day Timeline:
Create a detailed timeline for your wedding day, including hair and makeup appointments, ceremony start time, reception schedule, and vendor arrivals.
Share the timeline with your wedding party, vendors, and venue coordinator to ensure everyone is on the same page.
Sample Wedding Day Itinerary:
Morning:
7:00 AM – 8:00 AM: Wake Up and Breakfast
- Bride and groom start the day with a light breakfast and some quiet time together.
8:00 AM – 10:00 AM: Getting Ready
- Bride and bridesmaids head to the bridal suite for hair and makeup.
- Groom and groomsmen get dressed and prepare for the day.
Late Morning:
10:00 AM – 11:00 AM: Wedding Party Photos
- Photographer captures candid moments as the bridal party gets ready.
- Bride and groom have a “first look” moment for intimate photos together.
Midday:
11:00 AM – 12:00 PM: Final Touches
- Bride and groom put on wedding attire and accessories.
- Final adjustments are made to hair and makeup.
12:00 PM – 1:00 PM: Pre-Ceremony Photos
- Formal photos with immediate family members.
- Bridal party photos at the ceremony venue.
Afternoon:
1:00 PM – 1:30 PM: Guest Arrival
- Guests start arriving at the ceremony venue and are greeted by ushers.
- Pre-ceremony music plays as guests take their seats.
1:30 PM – 2:00 PM: Ceremony
- Processional begins with bridal party entrance.
- Bride walks down the aisle with her escort.
- Exchange of vows and rings.
- Pronouncement of marriage and first kiss.
- Recessional as newlyweds exit the ceremony.
2:00 PM – 3:00 PM: Cocktail Hour
- Guests enjoy drinks and hors d’oeuvres while the newlyweds take formal photos.
- Background music sets the mood for mingling and socializing.
Early Evening:
3:00 PM – 4:00 PM: Reception Entrance and First Dance
- MC introduces the bridal party and newlyweds.
- First dance as a married couple.
- Welcome toast by the couple or family members.
4:00 PM – 6:00 PM: Dinner and Toasts
- Seated dinner service with speeches and toasts interspersed.
- Parent dances and special dances with wedding party members.
- Cutting of the wedding cake.
Late Evening:
6:00 PM – 7:00 PM: Open Dancing
- DJ or live band starts the dance floor with upbeat music.
- Guests join in for open dancing and celebration.
7:00 PM – 8:00 PM: Bouquet and Garter Toss
- Bride tosses her bouquet to single female guests.
- Groom removes the garter from the bride’s leg and tosses it to single male guests.
8:00 PM – 10:00 PM: Late-Night Snacks and Dancing
- Late-night snacks and desserts are served to keep the energy going.
- Guests continue dancing and celebrating until the end of the reception.
Late Night:
10:00 PM – 12:00 AM: After-Party
- Optional after-party for guests who want to continue the celebration at a nearby venue.
- Newlyweds bid farewell to guests and head to their honeymoon suite.
Customize this itinerary based on your preferences, cultural traditions, and the specifics of your wedding day timeline. Adjustments can be made to accommodate additional events, breaks, or surprises planned throughout the day.
1-3 Months Before the Wedding:
Finalize Wedding Vows and Readings:
Write and finalize your wedding vows or select readings and poems that resonate with you as a couple. Practice reciting your vows and readings to ensure they flow smoothly on the big day.
Check out my article “Crafting Your Perfect Wedding Vows: A Guide to Expressing Your Love” to get some insights on vow writing.
Confirm Vendor Details:
Touch base with all your vendors to confirm final details. Create a table that provides a structured way to track essential details for each vendor involved in the wedding, including their contact information, delivery/setup times, setup instructions, and payment schedules.
Provide vendors with a contact person or coordinator for the day of the wedding to address any last-minute issues. Ideally not yourselves.
Here is an example table to track these details:
| Vendor Name | Contact Information | Delivery Time | Setup Instructions | Payment Schedule |
| Florist | [Contact Info] | [Delivery Time] | Set up bouquets and centerpieces by 10 AM | 50% deposit, 50% on delivery |
| Caterer | [Contact Info] | [Delivery Time] | Set up buffet by 3 PM, dinner service at 5 | 30% deposit, 70% before event |
| Photographer | [Contact Info] | [Arrival Time] | Capture pre-ceremony, ceremony, and reception | 20% deposit, 80% after event |
| DJ/Band | [Contact Info] | [Setup Time] | Soundcheck at 3 PM, play cocktail hour music | 50% deposit, 50% on event day |
| Venue Coordinator | [Contact Info] | [Event Day Availability] | Coordinate vendor setup and event logistics | 10% deposit, 90% upon completion |
| Cake Baker | [Contact Info] | [Delivery Time] | Set up cake display by 4 PM, serve after dinner | 50% deposit, 50% on delivery |
| Rental Company | [Contact Info] | [Delivery Time] | Set up tables, chairs, and décor by 12 PM | 40% deposit, 60% on delivery |
| Hair & Makeup Artist | [Contact Info] | [Start Time] | Begin bridal party hair and makeup at 10 AM | Full payment on day of service |
| Transportation | [Contact Info] | [Pick-up Time] | Pick up bridal party at 2 PM for ceremony | Full payment on event day |
Adjustments can be made based on individual vendor agreements and requirements.
Apply for Marriage License:
Research marriage license requirements in your area and apply for your marriage license within the designated timeframe.
Bring necessary documents, identification, and fees to the courthouse or county clerk’s office.
Finalize Seating Arrangements and Escort Cards:
Complete your seating chart and create escort cards or place cards for guests. Use the previously provided seating chart information provided. Overall, the purpose of an escort card is to assist guests in finding their assigned tables and ensuring a smooth seating process during the wedding reception.
Escort cards typically include the following information:
- Guest Name: The name of the guest or the couple attending the event.
- Table Number or Name: The designated table where the guest will be seated. This can be a numerical value (e.g., Table 10) or a unique name for each table (e.g., “Sunflower”).
- Visual Design: Some escort cards may feature decorative elements or motifs consistent with the wedding theme or aesthetic.
- Personalization: In some cases, couples may choose to add personalized touches, such as hand-lettered calligraphy or individualized designs, to make each escort card unique.
- Display Method: Escort cards are typically displayed in alphabetical order or organized by table. They may be arranged on a table near the entrance to the reception area or hung on a display board or string for guests to find their names easily.
- Additional Information: Depending on the preference of the couple, escort cards may include additional information such as meal choices (if applicable) or any special seating arrangements.
Get creative with visual charts where people can grab their own names and a shot or keep it very formal. It should fit seamlessly with the theme of your wedding.
Helpful links:
Use seating chart templates or online tools like AllSeated or WeddingWire’s Seating Planner to simplify the process.
Purchase Gifts for Your Wedding Party and Parents:
A thoughtful way to express gratitude for their support and involvement in your special day is to provide unique or personalized gifts to each participant. Consider personalized gifts like monogrammed robes, engraved jewelry, or custom keepsakes.
Here are some gift ideas for the bridal party and parents:
- Personalized Jewelry: Consider giving each member of the bridal party a piece of personalized jewelry, such as a necklace, bracelet, or earrings, engraved with their initials or a meaningful message.
- Monogrammed Robes or Pajamas: Treat your bridal party to monogrammed robes or pajama sets that they can wear while getting ready on the wedding day. This gift is both practical and stylish.
- Customized Tumblers or Water Bottles: Personalized tumblers or water bottles make practical and stylish gifts for the bridal party. You can customize them with each person’s name or initials.
- Spa or Beauty Gift Sets: Treat your bridal party to a spa or beauty gift set, complete with luxurious skincare products, bath bombs, and candles. This gift is perfect for helping your bridal party relax and unwind before the big day.
- Customized Tote Bags: Personalized tote bags are a practical and versatile gift for the bridal party. You can customize them with each person’s name or initials and fill them with goodies like snacks, skincare products, and mini bottles of champagne.
- Engraved Glassware: Give your bridal party a set of engraved glassware, such as champagne flutes or wine glasses, to commemorate the occasion. You can personalize the glasses with each person’s name or initials.
- Customized Makeup Bags: Treat your bridal party to customized makeup bags filled with beauty essentials like lip gloss, mascara, and makeup brushes. You can personalize the bags with each person’s name or initials.
- Personalized Photo Frames: Give each member of the bridal party a personalized photo frame engraved with a special message or the date of the wedding. They can use the frame to display a favorite photo from the wedding day.
- Gift Cards: Consider giving each member of the bridal party a gift card to their favorite store or restaurant. This allows them to choose a gift that they will truly enjoy.
- Experience Gifts: Treat your bridal party to an experience they’ll never forget, such as a spa day, wine tasting tour, or cooking class. This gift allows them to create memories together and celebrate your special day in style.
Schedule Beauty Treatments and Hair/Makeup Trials:
Book hair and makeup trials to finalize your wedding day look. Schedule beauty treatments like facials, massages, and manicures for a pampering pre-wedding experience.
The scheduling of beauty treatments and hair/makeup trials for your bridal party should ideally be planned well in advance to ensure everything goes smoothly on your wedding day. Here’s a suggested timeline:
- Hair and Makeup Trials:
- Schedule hair and makeup trials for the bride and any members of the bridal party who will be getting professional hair and makeup services.
- Aim to schedule these trials around 2 to 3 months before the wedding date. This allows enough time for adjustments or changes if necessary.
- Beauty Treatments:
- Discuss with your bridal party members if they would like to schedule any beauty treatments such as facials, manicures, pedicures, or skin treatments.
- Schedule mild treatments around 1 to 2 weeks before the wedding date. This timeframe allows for any potential skin reactions or nail touch-ups closer to the wedding day – as assistant manager at a spa, I highly suggest you don’t do ANY major peels, hair changes or lasers within the two weeks prior to your wedding.
- Final Hair and Makeup Appointments:
- Schedule the final hair and makeup appointments for the bride and bridal party members on the morning of the wedding day.
- Ensure enough time is allocated for each person to receive their services without feeling rushed.
- Hair and makeup artists may require 1 to 2 hours per person, so plan accordingly based on the size of your bridal party.
Prepare Your Wedding Day Emergency Kit:
Assemble an emergency kit with essential items like safety pins, stain remover, bandaids, pain relievers, and tissues. Keep the emergency kit on hand for any unexpected mishaps or wardrobe malfunctions on the wedding day.
Download my Free Checklist “Wedding Day Emergency Kit Checklist” and stay prepared.
1 Week Before the Wedding:
Finalize Seating Chart and Wedding Day Timeline:
Review and finalize your seating chart, making any last-minute adjustments as needed. (Yes this needs another once-over)
Confirm the wedding day timeline with your vendors and venue coordinator, ensuring everyone is aware of their responsibilities and arrival times. Refer back to your tracking chart and confirm every last detail so you have piece of mind.
Pack for Your Honeymoon:
Gather and pack your luggage for your honeymoon, including travel documents, clothing, toiletries, and any essential items. Leave your honeymoon luggage with a trusted friend or family member who will deliver it to you just before you head out.
There are plenty of packing lists across the internet that provide a great detail to insure you don’t forget a single thing.
Attend Rehearsal Dinner:
Attend your rehearsal dinner with your wedding party, family, and close friends. The rehearsal dinner is like a private party for the wedding party before the ceremony. It provides important instructions for everyone involved and some much needed quality time with your loved ones.
Rehearsal Dinner Night Itinerary:
5:00 PM – Rehearsal:
- Gather at the ceremony venue for the wedding rehearsal.
- Bride, groom, wedding party, officiant, and any other participants go through the ceremony processional and recessional.
- Practice key moments such as exchanging vows and rings, readings, and any special rituals.
6:00 PM – Cocktail Hour:
- Move to the rehearsal dinner venue for cocktails and mingling.
- Guests arrive and are greeted with welcome drinks.
- Appetizers and hors d’oeuvres are served as guests socialize and catch up.
7:00 PM – Welcome and Introductions:
- Hosts (often the parents of the bride or groom) welcome guests and thank them for joining.
- Introduce the wedding party and any special guests.
- Provide any necessary logistical information, such as seating arrangements or schedule reminders.
7:30 PM – Dinner:
- Guests are invited to take their seats for dinner.
- A plated meal, buffet, or family-style dining is served, depending on the chosen catering style.
- Dinner may include multiple courses, with options for various dietary preferences.
8:30 PM – Speeches and Toasts:
- Hosts, parents of the couple, and members of the wedding party give speeches and toasts.
- They share heartfelt sentiments, funny anecdotes, and well wishes for the couple’s future.
9:00 PM – Cake Cutting:
- The couple cuts the rehearsal dinner cake, if included.
- Guests are invited to enjoy dessert and coffee or tea.
9:30 PM – Entertainment and Activities:
- Optional entertainment or activities may be provided, such as live music, games, or a photo booth.
- Guests are encouraged to dance, socialize, and celebrate with the couple.
10:30 PM – Thank You and Farewell:
- The hosts express gratitude to guests for attending and for their support.
- Guests bid farewell to the couple and each other as the evening comes to a close.
11:00 PM – End of Rehearsal Dinner:
- Guests depart, and the hosts ensure that any remaining details are attended to.
- The couple and wedding party may have additional preparations or last-minute tasks to complete before the wedding day.
Get Plenty of Rest and Hydration:
Prioritize self-care in the days leading up to your wedding, getting plenty of rest and staying hydrated.
Practice stress-relief techniques like deep breathing, meditation, or gentle exercise to keep calm and centered.
Here are some popular apps for pre-marriage meditations, yoga, and self-care:
- Headspace – Offers guided meditations for stress reduction, sleep improvement, and mindfulness. Website
- Calm – Provides guided meditations, sleep stories, breathing exercises, and relaxing music. Website
- Insight Timer – Offers a vast library of guided meditations, music tracks, and talks from mindfulness experts. Website
- YogaGlo – Provides yoga classes for all levels, including pre-wedding stress relief and relaxation. Website
- The Mindfulness App – Offers guided meditations, mindfulness reminders, and customizable meditation sessions. Website
- Simple Habit – Offers guided meditations for stress relief, focus, sleep, and more, designed for busy lifestyles. Website
- MyLife Meditation – Formerly known as Stop, Breathe & Think, this app offers guided meditations and mindfulness exercises. Website
These apps can help you cultivate mindfulness, manage stress, and prioritize self-care as you prepare for your wedding and marriage.
Wedding Day:
Enjoy Your Wedding Day:
Take time to savor every moment of your wedding day, from getting ready with your bridal party to saying “I do” and celebrating with loved ones.
Embrace the joy, love, and excitement of the day, knowing that you’re surrounded by the people who mean the most to you.
Stay Present and Relaxed:
Stay present and in the moment, focusing on the love and connection you share with your partner.
Delegate any last-minute tasks or concerns to your wedding coordinator or trusted friends and family members, allowing you to fully enjoy your special day.
Capture Memories:
Trust your professional photographer and videographer to capture the precious moments of your wedding day.
Encourage guests to take photos and share them on social media using a custom wedding hashtag, creating a digital album of memories to cherish. Or refer them back to the wedding app you created months before.
Celebrate and Dance the Night Away:
Dance the night away with your partner, family, and friends, celebrating the beginning of your journey as a married couple.
Make memories that will last a lifetime, surrounded by love, laughter, and the magic of your wedding day.
Celebrating Your Love Story
Planning your dream wedding is an exciting and joyous journey filled with love, laughter, and unforgettable moments. By staying organized and utilizing the tips and tools provided in this guide, you can navigate the wedding planning process with ease and create a celebration that reflects your unique love story and personalities. Here’s to a lifetime of happiness and love as you embark on this beautiful journey together!
I would love to hear what you found most helpful in this article! I would love to see your wedding photos once your wedding has been enjoyed. Please share your beautiful celebrations below in the comments. Leave a word of advice for others who are just now embarking on this journey. What did you think was most important about your planning? What did you obsess about that turned out to not be a big deal after all? And what warm wishes can you offer someone who is about to embark on this journey?
From the biggest part of my heart to yours,
Truly wishing you your best “happily ever after”!
Anna
My other Wedding Planning Blogs are a great resource:
Crafting Your Perfect Wedding Vows
Elevating the Guest Experience
Planning the Perfect Honeymoon – Top 20 Honeymoon Destinations Around the World
And my Free Downloads Library:
Fun Wedding Ceremony Questionnaire
Honeymoon Planning Checklist
Rehearsal Dinner Night Itinerary
Sample Wedding Day Itinerary
Wedding Day Emergency Kit Checklist
Wedding planning timeline
My Free Downloads Library Hosts Tons of Printable Planning Pages, Checklists, and more. Check it Out Here:
Helpful Links and Resources:
None of these are affiliate links. Just placed to be helpful.
Wedding Venues:
National Floral Companies:
Etsy Wedding Decor:
Wedding Planning Apps:
Online Invitation Platforms:
Wedding Registry:
Bridal Attire Retailers:
Travel Agencies:
Wedding Planning Tools:
The Knot’s Wedding Budget Calculator
Photography and Videography:
WeddingWire’s Vendor Directory
DIY Wedding Inspiration:
Remember to consult with local resources and professionals for specific recommendations tailored to your wedding location and preferences. Best of luck with your wedding planning journey!
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